Phillips County Property Deed Records

Phillips County deed records are open to the public. You can search them at the Clerk and Recorder office. The office sits in Holyoke, the county seat. This northeastern Colorado county sits on the eastern plains. Many people need these files when they buy or sell a home. Others use them to check who owns a piece of land. The county has a strong agricultural economy. Property records here go back many decades. You can visit the office to view these documents. Staff can help you find what you need.

Holyoke serves as the regional center for this rural county. The area is known for farming and ranching. Property transactions include agricultural land and residential properties. Recording your deed protects your ownership interests. Colorado follows race-notice rules for recording priority.

Phillips County Clerk and Recorder Office

The Phillips County Clerk and Recorder handles all deed records. The office records deeds, mortgages, liens, and other land papers. The staff also issues marriage licenses and handles vehicle titles. But the main task for land owners is the recording section. They work hard to keep records accurate and up to date. The office follows all Colorado state laws for public records.

The Recording Department sits on South Interocean Avenue in Holyoke. This city is the county seat. It sits in northeastern Colorado near the Nebraska border. The office is easy to reach from US Highway 385. You can find parking near the courthouse. The staff welcomes walk-in visitors during business hours.

Personal checks and cash are accepted for recording fees. Make checks payable to Phillips County Clerk. Contact the office if you have questions about payment methods.

Phillips County Recording Fees

Recording a deed in Phillips County costs money. The fees are set by state law. Recent changes came from HB24-1269. This bill changed how much counties can charge. As of July 1, 2025, the base fee is $43 per document. This is a flat rate no matter how many pages you file.

The Phillips County recording fees effective July 1, 2025 are:

• Regular recordings: $43.00 per document
• Death certificates: $3.00
• UCC electronically: $8.00
• UCC over the counter: $8.00 - $18.00
• Motor vehicle liens: $40.00

The documentary fee also applies to property transfers. It is based on the price paid for the property. You pay one cent for each hundred dollars of value. This only applies if the sale is over $500. Not all documents need this fee. Gifts and some transfers are exempt. Personal checks and cash are accepted. Make checks payable to Phillips County Clerk. Call (970) 854-3131 to confirm current fees before you file.

Phillips County Deed Requirements

Deeds must meet rules to be recorded in Phillips County. Under C.R.S. § 30-10-406, the Clerk can reject papers that do not follow the rules. This protects the public record from errors. It also makes sure deeds are clear and legal.

Margins are very important. Do not put bar codes in the top margin. The upper portion must stay blank. This gives room for the recording stamp. The stamp shows the date and reception number. Without clear space, the stamp might cover text. That could make the deed hard to read. The required margins are 1 inch at the top and 0.5 inches on sides and bottom.

Most conveyance deeds need a TD-1000 form. This is a transfer declaration. It tells the county about the sale. The form includes the sale price and property type. Phillips County uses this for tax purposes. You must file it with the deed. Without it, the Clerk cannot record your deed. The grantee address is required on deeds. This is where tax notices go. The office returns documents after processing. This gives them time to check each file.

Phillips County Deed Search Options

Phillips County has limited online search options. Contact the office for details about available services. Many smaller counties rely on in-person searches. The staff can help you find the records you need. They have access to all recorded documents.

Under C.R.S. § 38-35-109, Colorado follows race-notice rules. This means the first person to record a deed wins if there is a conflict. That is why quick recording matters in Phillips County. You can check if your deed was recorded by calling the office. Visit the Clerk and Recorder during business hours to search records.

All recorded deeds are public records. Anyone can search them. You do not need to own the property. You do not need a reason. This open access is part of Colorado law. It helps buyers, sellers, and researchers. It also keeps the system honest. Title companies search them before sales. They look for liens or other claims. Lawyers use them in court cases. Genealogists trace family land history.

Nearby Counties with Deed Records

Phillips County sits in northeastern Colorado. Several other counties border it. Each has its own Clerk and Recorder. You may need to search more than one county. This happens when land is near a county line. It also happens with large properties that span borders.

Each county has its own search system. Fees and hours may vary. Always check the current rules before you visit. The online systems may look different too. But they all follow Colorado state law for recording deeds.